The best small business accounting software in 2025 includes QuickBooks Online, Zoho Books, Xero, FreshBooks, and Wave, among others.
Top Recommendations
- QuickBooks Online is the best overall choice, widely used by small businesses and accountants, offering rich features, many integrations, mobile apps, and strong support. It has flexible pricing plans based on business needs and includes AI tools to automate tasks.
- Zoho Books is a strong free option, especially suitable for businesses earning $50,000 or less annually. It provides feature-rich accounting apps for small businesses.
- Xero is great for larger small to medium businesses with multiple users and offers extensive integrations, payroll, stock management, and advanced analytics on higher tiers. It's known for usability and strong reporting.
- FreshBooks excels for service-based businesses with modest product tracking needs. It is user-friendly and great for invoicing and expense tracking.
- Wave offers free accounting, invoicing, and receipt scanning with paid options for payroll and credit card processing. It’s ideal for freelancers and micro-businesses seeking simple tools without cost.
Other Notable Software
- Sage Accounting is favored for micro-businesses with limited stock and offers AI assistance, VAT support, and multi-currency features.
- Crunch is known for ease of use and access to chartered accountants, but it can be pricier.
- ClearBooks focuses on UK small businesses with simple, UK-compatible accounting and payroll features.
The choice depends on business size, industry, required features (like payroll and inventory), budget, and preference for cloud or desktop solutions. QuickBooks Online, Xero, and Wave stand out as top picks overall for various needs and budgets in 2025.
