how to add email signature in outlook

To add an email signature in Outlook, follow these summarized steps based on the version of Outlook you are using:

For Outlook.com (Outlook.live.com)

1. Sign in to your Microsoft Outlook account.
2. Click on the Settings gear icon at the top right.
3. Click Account and then Signatures.
4. Click + New Signature , name it, and create your signature in the text box.
5. Customize with text, images, links, font size, and colors.
6. Choose if you want the signature to be automatically added to new emails and replies/forwards.
7. Click Save.

For Outlook Desktop (Windows, Office 365)

1. Open Outlook and create a new email message.
2. On the Message tab, select Signature > Signatures.
3. Click New , name the signature, and compose it in the edit box.
4. Use formatting options and insert images or links as desired.
5. Set the signature defaults for new messages and replies/forwards.
6. Click OK to save and close.

For Outlook App

1. Create a new email.
2. Click on Signature in the toolbar.
3. Select Signatures... and then New to create a signature.
4. Name and edit your signature.
5. Assign the signature to your email account and choose defaults for new messages and replies.
6. Click OK.

Manually Adding or Changing Signature in Email

• When composing, click the Signature icon to insert or switch between multiple signatures if set up.

These steps let you create professional signatures with text, images, and links, and set them to automatically appear on outgoing emails to streamline your email communication.