To check others' calendars in Outlook, you need to have the calendar shared with you or have appropriate permissions. Then, in Outlook Calendar view, you can add their calendar from the address book or open it as a shared calendar.
How to check someone else's calendar in Outlook (desktop):
- Open Outlook and switch to Calendar view.
- In the Home tab, click "Add Calendar" or "Open Calendar" and choose "From Address Book" or "Open Shared Calendar."
- Search for and select the person whose calendar you want to check.
- Click "OK," and their calendar will appear alongside yours in the calendar list.
- You can view their schedule side-by-side with yours or overlay calendars for comparison.
How to check availability quickly:
- Create a new meeting and use the "Scheduling Assistant" feature.
- Add the person's name to see their free/busy times displayed in a grid format for easy comparison.
Important notes:
- You must have permission to view their calendar, either by them sharing it or through delegation.
- The exact menu names might vary slightly between Outlook versions, but the general process is similar.
- If you cannot find or add someone's calendar, you likely need to request access first.
This process works in Outlook desktop apps and is similar in Outlook web or mobile apps if they support calendar sharing.
