To create a separate folder in Outlook for specific emails, follow these steps:
Step 1: Create a New Folder
- In Outlook, right-click your email address or the "Folders" section in the left pane.
- Select Create new folder.
- Enter a name for the folder (e.g., "Project X Emails") and press Enter.
- The new folder will appear in your folder list, either as a top-level folder or as a subfolder depending on where you created it
Step 2: Create a Rule to Automatically Move Specific Emails
- Select an email from the sender or with the subject you want to filter.
- Right-click the email and choose Rules > Create Rule.
- In the dialog, specify the condition, such as "From [email address]" or "Subject contains [keyword]".
- Choose the option Move the item to folder and select the folder you created or create a new one from this dialog.
- Confirm and save the rule. You can also choose to run the rule on existing emails
Additional Tips
- You can manage rules from the Home tab by selecting Rules > Manage Rules & Alerts to edit or create more complex filters.
- Drag and drop emails manually into folders if you prefer to organize them yourself
This process will help you keep your Outlook inbox organized by automatically sorting specific emails into designated folders.
