To create or generate a Universal Account Number (UAN) for the Employees' Provident Fund (EPF), the process generally involves the employer and can also be done by employees themselves through the EPFO portal. Here is how it can be done:
For Employers to Generate UAN for Employees
- Employer Registration: The employer must be registered with EPFO and have at least 20 employees.
- Login to EPFO Employer Portal: The employer logs into the EPFO Unified Portal using their establishment ID and password.
- Register Individual Employee: Under the "Member" menu, click on "REGISTER – INDIVIDUAL" to upload employee details.
- Upload Employee Information: Submit employee details such as name, date of birth, PAN, Aadhaar, bank details, and other required information.
- Approval: The employer reviews and approves the uploaded details.
- UAN Generation: Once approved, the system generates a unique 12-digit UAN for the employee.
- Use of UAN: The employer can then use this UAN to file PF returns and make contributions on behalf of the employee
For Employees to Generate or Find UAN Themselves
- Employees can find their UAN if already generated by the employer by visiting the UAN portal and using the "Know your UAN" feature, entering their registered mobile number, and verifying via OTP.
- Employees can also self-generate a UAN through the EPFO Member Portal using Aadhaar authentication without employer involvement.
- To activate the UAN, employees need to visit the UAN portal, enter their UAN, Aadhaar number, name, date of birth, mobile number, and verify via OTP to complete activation.
- Once activated, employees receive a password on their registered mobile to log in and access EPF services online
Summary of Required Documents for UAN Generation
- Personal details (name, date of birth, gender)
- PAN and Aadhaar numbers
- Bank details with IFSC code
- Other optional identity proofs (passport, driver's license, voter ID, etc.) may be required depending on the case
This process ensures a unique UAN is linked to each employee, which remains the same across different employers throughout their career. Activation and login allow employees to manage their EPF accounts online conveniently
