To insert a signature in Microsoft Word, there are two main common ways: inserting a digital signature line or inserting a picture of a handwritten signature.
Insert a Digital Signature Line in Word
- Click where you want to place the signature in the document.
- Go to the Insert tab in the menu bar.
- Click Signature Line under the Text group (sometimes called "Microsoft Office Signature Line").
- Fill in the signer information such as name, title, and email if desired in the pop-up window.
- Click OK and the signature line with an X will appear at the selected location. This line shows where to sign digitally.
Insert a Handwritten Signature Image
- Write your signature on paper and scan or photograph it clearly.
- Save the scanned signature image file (PNG, JPG, BMP, or GIF) on your computer.
- In Word, go to the Insert tab and click Pictures > This Device.
- Find and insert the signature image file.
- Resize or crop the image as needed with the Picture Format tools.
Optional: Save Signature for Reuse
- Select the inserted signature image or signature line.
- Go to Insert > Quick Parts > Save Selection to Quick Part Gallery.
- Give it a name so you can easily insert your saved signature in future documents.
This process allows a digital or scanned handwritten signature to be added efficiently to Word documents for a professional look and convenience.
