To make a copy of a Word document, you have several straightforward methods depending on your platform and preferences:
On Windows
- Using File Explorer:
- Right-click the Word document file.
- Select Copy.
- Navigate to the folder where you want the copy.
- Right-click and select Paste.
This creates a duplicate file with the same content
- Keyboard Shortcut:
- Select the file in File Explorer.
- Press Ctrl + C to copy.
- Go to the desired location.
- Press Ctrl + V to paste the copy
- Within Microsoft Word:
- Open the document.
- Go to File > Save As.
- Choose a new filename and location.
- Click Save to create a copy for editing without altering the original
On macOS
- Using Finder:
- Right-click the Word document.
- Choose Duplicate to create a copy with “(1)” appended
- Keyboard Shortcut:
- Select the file.
- Press Command + C to copy.
- Navigate to the destination.
- Press Command + V to paste
- Within Word:
- Open the document.
- Click File > Save As (shortcut: Command + Shift + S).
- Rename and save the copy
Alternative Method: Copying Content
If you want to duplicate the content rather than the file itself:
- Open the Word document.
- Press Ctrl + A (Windows) or Command + A (Mac) to select all content.
- Press Ctrl + C or Command + C to copy.
- Open a new Word document.
- Press Ctrl + V or Command + V to paste the content
These methods cover copying the entire file or its content, allowing you to create duplicates for backup, editing, or versioning purposes efficiently
