To share an Outlook calendar, the steps generally involve opening your calendar in Outlook, selecting the calendar you want to share, and then entering the email address of the person you want to share it with along with setting their permission level. Here is a concise guide:
How to Share an Outlook Calendar on Windows or Web
- Open Outlook and go to the Calendar view.
- In Windows Outlook, click on the Share Calendar button or icon.
- In Outlook on the web, right-click the calendar you want to share and select Sharing and Permissions.
- Enter the email address of the person you want to share with.
- Choose the level of access you want to give (e.g., can view when busy, can view titles and locations, can view all details, or can edit).
- Click Share or Send to share the calendar.
Permission Levels Explained
- Can view when I’m busy : Shows only free/busy status.
- Can view titles and locations : Shows event titles and locations.
- Can view all details : Full visibility including event details.
- Can edit : Allows the recipient to edit the calendar (may be limited to within your organization).
Additional Tips
- On Mac, right-click the calendar, choose sharing permissions, and add the email addresses.
- You can also share a calendar URL to let others subscribe to your calendar.
- For specific events, invite attendees without sharing the whole calendar.
This method works similarly across Outlook versions on Windows, Outlook Web, and Mac. The recipient will receive an email to access your calendar based on the permissions you set.
