To write a follow-up email after an interview, the key is to be polite, clear, and concise while expressing gratitude and continued interest in the position. Here is a step-by-step guide:
Subject Line
Use a straightforward subject line that references your name and the date of the interview, for example, "[Your Full Name] - Follow-Up Regarding Interview on [Date]". If replying to an existing email thread, keep the original subject line.
Opening Greeting
Address the interviewer formally if unsure about the first-name basis; otherwise, use their first name.
Email Body
- Start by thanking the interviewer for their time and the opportunity.
- Mention something specific from the interview to personalize the message.
- Reiterate your enthusiasm for the role.
- Politely ask for an update on the hiring process or the next steps.
- Optionally, clarify any points from the interview or emphasize a particular strength that fits the job.
Closing
End with a courteous sign-off, inviting the interviewer to contact you for any further information. For example, "Looking forward to hearing from you. Thank you."
Proofreading
Make sure to proofread for typos and grammatical errors before sending, and
send the email from a professional address. Here is a simple template example:
Subject: Follow-Up Regarding Interview on [Date] Dear [Interviewer's Name],
Thank you very much for taking the time to interview me for the [Job Title]
position at [Company Name]. I really enjoyed learning more about [something
specific discussed], and it further confirmed my interest in the role. I am
excited about the opportunity to contribute my skills to your team and would
welcome any updates you can share about the next steps in the hiring process.
Please let me know if I can provide any additional information. Thank you
again for your time and consideration. Best regards,
[Your Name]
[Your Contact Information] This approach maintains professionalism, expresses
enthusiasm, and politely seeks an update on the interview status.
