Writing a resignation email involves being clear, professional, and polite. Here’s a step-by-step guide along with a sample email to help you craft your own:
How to Write a Resignation Email
1. Use a Clear Subject Line
Make sure the subject line clearly states the purpose, for example:
Subject: Resignation – [Your Name]
2. Start with a Formal Greeting
Address your manager or supervisor by name, e.g.,
Dear [Manager’s Name],
3. State Your Intention to Resign
Be direct and clear about your resignation and include your last working day
based on your notice period.
Example:
I am writing to formally resign from my position as [Your Job Title] at
[Company Name], effective [Last Working Day, e.g., June 20, 2025].
4. Express Gratitude
Thank your employer for the opportunities and experiences you’ve had.
Example:
I want to sincerely thank you and the team for the support and opportunities
for professional growth during my time here.
5. Offer to Assist with the Transition
Show willingness to help make the transition smooth.
Example:
I am happy to assist in training a replacement or handing over my
responsibilities to ensure a smooth transition.
6. Close Politely
End with a professional closing statement.
Example:
Thank you again for everything. I wish the company continued success.
7. Sign Off
Use a formal sign-off such as:
Best regards,
[Your Full Name]
Sample Resignation Email
Subject: Resignation – Jane Doe Dear Mr. Smith, I am writing to formally
resign from my position as Marketing Coordinator at XYZ Company, effective
June 20, 2025. I am grateful for the opportunities and experiences I have
gained during my time here and appreciate the support from you and the entire
team. To ensure a smooth transition, I am happy to assist in training my
replacement or handing over my current projects. Thank you again for
everything. I wish XYZ Company continued success in the future. Best regards,
Jane Doe If you want, I can help you draft a personalized resignation email
based on your specific situation!
