Writing a resignation letter is a professional way to inform your employer that you intend to leave your current position. Here’s a clear, step-by-step guide on how to write an effective resignation letter:
How to Write a Resignation Letter
1. Start with a Formal Header
Include your name, address, and the date at the top of the letter. Below that, add your manager’s name, their title, the company name, and company address.
2. Use a Professional Salutation
Address your letter formally, for example:
- Dear [Manager’s Name],
3. State Your Intent to Resign
Be clear and concise. Mention your position and the effective date of your
resignation.
Example:
- I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter].
4. Express Gratitude
Thank your employer for the opportunities and experiences you had while
working there.
Example:
- I appreciate the opportunities for professional and personal development that I have gained during my time at [Company Name].
5. Offer Assistance During the Transition
Show willingness to help with the transition period.
Example:
- I am committed to making this transition as smooth as possible and am happy to assist in training my replacement.
6. End on a Positive Note
Wish the company continued success.
Example:
- I wish [Company Name] continued success in the future.
7. Use a Formal Closing
End with a professional closing such as:
- Sincerely,
- Best regards,
Then sign your name (if submitting a hard copy) and type your full name below.
Sample Resignation Letter
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day].
I am grateful for the opportunities and experiences I have had during my time here. I have learned a great deal and appreciate the support from you and the team.
I am committed to assisting in the transition process to ensure a smooth handover of my responsibilities.
Thank you again for the opportunity to be part of [Company Name]. I wish the company continued success.
Sincerely,
[Your Name]
If you want, I can help you draft a personalized resignation letter based on your situation!
