Mail merge is a feature that allows you to create multiple personalized documents, such as letters, emails, or envelopes, using data from both Microsoft Word and Microsoft Excel. The following are the steps to perform a mail merge:
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Prepare data: Create a data source, such as an Excel spreadsheet or an Outlook contact list, with the information you want to use in your mail merge. Make sure the data is well-structured, with unique field names in the first row.
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Start mail merge: In a new blank Word document, choose Tools | Letters and Mailings | Mail Merge Wizard to open the Mail Merge task pane.
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Select document type: Choose the type of document you want to create, such as letters, envelopes, or labels.
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Insert merge fields: Insert merge fields into your document where you want the personalized information to appear. Merge fields are placeholders that will be replaced with data from your data source.
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Preview and finish: Preview your document to make sure everything looks correct. Then, complete the merge by either printing the documents or saving them as a new file.
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Save mail merge: Save your mail merge as a new document so you can edit or print it later.
By following these steps, you can create personalized documents quickly and easily using mail merge.
