The statement "GDPR only applies to records that are stored digitally on school databases" is incorrect. GDPR applies to the processing of personal data regardless of whether it is stored digitally or on paper. This includes digital records stored in school databases as well as paper records, physical files, and other formats where personal information is stored.
GDPR Applies to All Formats of Personal Data in Schools
- GDPR protects any personal data that can identify a person, including students, staff, and parents, whether that data is stored digitally or on paper.
- Schools must comply with GDPR requirements for all data processing activities, including storing, managing, and sharing personal data irrespective of the format.
- Special protections are required for sensitive data and there are rights for students and parents to access, rectify, or erase their data.
Paper Records Also Covered
- GDPR also applies to paper records, and they can be harder to manage in terms of compliance due to risks of loss or unauthorized access.
- Schools are required to have clear policies and procedures to ensure the security and proper management of all types of records.
Summary
Thus, GDPR covers any personal data processed by schools, not just those stored digitally in school databases but also paper records and other forms of data storage. Schools must take comprehensive measures to comply with GDPR for all data formats.
