The life cycle of a record typically consists of these main stages: creation, storage/maintenance, and disposition (which includes either destruction or archiving). Here is a detailed explanation of each stage: Creation: Records are created or received by an organization. This involves generating or capturing documents, emails, reports, contracts, etc. At this stage, records are active and may still be amended before finalization. Storage and Maintenance: Once finalized, records are stored and maintained. They are protected, preserved, and their metadata recorded to facilitate retrieval and compliance. Records remain accessible for legal, administrative, or business purposes but are no longer altered. Disposition: The final stage where records are either securely destroyed after their retention period expires or archived if they hold long-term or historical value. Proper disposal ensures compliance and protection of sensitive information. Some models also include intermediate phases like distribution/use (active usage of the record) and inactive storage (records retained but not frequently accessed), as well as archival phases where records of enduring value are preserved for future reference. These stages ensure records are managed throughout their life span from creation to final disposition responsibly and efficiently.
