A cover letter should be a well-structured, concise, professional document usually one page long, composed of several key parts: a header, greeting, introduction, body paragraph(s), and a closing paragraph with a signature. It introduces the applicant, highlights their relevant qualifications and motivation, and matches their skills to the job requirements, providing specific examples rather than vague statements.
Structure and Content
- Header: Include your name, contact details, date, and the recipient's information (name, title, company, address) for a formal touch. For online applications, the header can be simplified or omitted if contact info is already submitted elsewhere.
- Greeting: Address the letter to the specific hiring manager if possible (e.g., "Dear Ms. Johnson"); otherwise, use a general but professional greeting like "Dear Hiring Manager".
- Introduction: Briefly state who you are, the position you are applying for, how you found the job, and why you are interested. Open with a strong first sentence to grab attention.
- Body Paragraph(s): Explain why you are the right candidate by linking your skills, experiences, and achievements with the job qualifications. Use specific examples and quantify results when possible.
- Closing Paragraph: Summarize your key selling points, express enthusiasm for the role and company, and include a call to action (e.g., requesting an interview). End with a formal closing (e.g., "Sincerely") and your name.
Formatting Tips
- Use a professional font like Arial or Helvetica, size 10-12 points.
- Left-align the text with single spacing and one-inch margins.
- Keep the letter to about 250-400 words, ideally fitting on one page.
- Customize the letter for each job application, avoiding generic statements and showing genuine interest in the company.
This format ensures clarity, professionalism, and personal relevance, making a positive impression on hiring managers.
